Each year, the number of corporate events organized in Poland, such as business conferences, industry events, trade fairs, congresses, etc., is growing. It turns out that most of them are organized in hotel-type facilities.
Trends in the Event Industry
According to the report “Poland Meetings and Events Industry 2022”, more than 6,000 events such as conferences, incentive and integration events, or industry and company congresses, trade fairs, etc. were held in Poland last year. The majority of them were business conferences and corporate events held on-site. Among corporate and incentive events, they accounted for as much as 92% (65 hybrid, and 2% virtual). This clearly shows the industry trends for the years to come. The report indicates that the organizers of the above-mentioned conferences and other corporate events most often chose HOTELS as the venue for their business conferences, events, congresses and trade fairs.
Why are hotels the most popular choice for hosting a corporate conference or business event?
Versatile Capabilities
Corporate events can vary greatly in their character. Only hotels can meet the requirements for either a team-building event, which, for example, is to include outdoor activities, an industry conference, which requires, for example, the provision of interpretation and appropriate presentation equipment, or an anniversary ball for several hundred people, where adequate space needs to be arranged. Sometimes corporate conferences involve inviting 20 people, while other times it's several thousand. Regardless of the number of participants, it is the hotels, especially the DoubleTree by Hilton Hotel & Conference Centre Warsaw, that is the best partner to prepare a professional business conference – and there are several reasons for that.
Dedicated Business Space
Hotels are facilities that are built specifically for hosting various types of business events. As early as at the design stage of a hotel, architects plan so-called business centers, in which conference rooms are designed, and other types of space prepared to meet the needs of companies and businesses. Therefore, as a rule, hotels offer flexible space arrangements, allowing them to organize conferences, team-building events, anniversaries and corporate parties in a wide variety of options. Each site of this kind also has facilities for easy and smooth installation of elements of even the most fancy stage design, such as racks, walls, screens, etc. At the DoubleTree by Hilton Hotel & Conference Centre Warsaw, more than 5,000 sqm of event space is available to clients, which includes 20 meeting rooms and Europe’s largest ballroom of more than 2,000 sqm.
Sound System and Professional Equipment
The entire business center of the DoubleTree by Hilton Hotel & Conference Centre Warsaw, that is all the conference rooms, have been equipped with professional equipment, allowing for on-site meetings or remote broadcasting, if one chooses to hold the event remotely or in hybrid form. They can be arranged as desired and cables or terminals can be safely hidden in specially designed ports or furniture. As a result, business conference guests only see a professionally prepared event, which additionally looks great in photos. The organizers of corporate conferences, trade fairs, or industry congresses give high praise to the BOSE multimedia equipment and the quality of the sound system and projectors, which are becoming standard features of any business event. At other facilities it is usually necessary to pay extra for equipment and furniture. When selecting a hotel with a professionally designed event space, such as the DoubleTree by Hilton Hotel & Conference Centre Warsaw, usually this type of equipment is included in the rental price of the space for the planned event.
Catering and Coffee Breaks
Catering is an important part of hosting a corporate event. At our hotel, we have prepared a dedicated catering offer for organizers of various types of corporate events. This means that catering does not have to be ordered separately from another place, which is usually more expensive and increases the stress associated with organizing all the food for the participants of the event. The chef of the Garden Restaurant at the DoubleTree by Hilton Hotel & Conference Centre Warsaw has extensive experience in preparing refreshments for various types of events and business conferences, from outdoor picnics to formal evening awards galas. In our conference menus, guests with different tastes – vegetarian, vegan and other cuisine preferences – will find something for themselves. The organizers of business conferences are especially fond of the coffee break menu, which is available at the DoubleTree by Hilton Hotel & Conference Centre Warsaw in a variety of options.
Accommodation and Parking
IVery often, business conference organizers invite guests from all over Poland or from around the world. For this reason, when organizing a business conference, it is usually required to provide an attractive accommodation option for the participants of the planned conference, meeting event, team building event, etc. DoubleTree by Hilton Hotel & Conference Centre Warsaw has more than 350 rooms that can accommodate up to 700 guests. This is highly appreciated by organizers of conferences, conventions and business congresses. As is the fact that around the hotel there is a parking lot where most participants can park free of charge.
Planning to organize an event?
A business conference?
Conference Department:
